FY 2020-2021 Budget Calendar

GENERAL GOVERNMENT, SCHOOLS, RESTRICTED AND CAPITAL

No Later Than Tuesday, October 1, 2019: Town agencies and officials submit requests for capital improvement projects to the Town Manager for the Planning Board’s consideration.
(Westerly Code Ch 22-28)

No Later Than Friday, November 1, 2019: The School Committee submits to Town Council (through the Town Clerk) its estimated budget for the next three (3) years. (RIGL 16-2-21.2) No Later Than Friday, November 1, 2019: The Town Council President submits to the School Committee an estimate of projected revenues for the next three (3) years. (RIGL 16-2-12.2)

Monday, November 12, 2019: Town Manager submits capital improvement plans to Planning Board.

No Later Than Friday, November 15, 2019: Subsidy applications due to the Finance Director.

Monday, December 16, 2019: Joint Pre-Budget Meeting between the School Committee and the Town Council. At least 60 days, but no more than 90 days, prior to formal submittal of budget to town. (RIGL 16-2-21(a))

Monday, December 2, 2019: MUNIS will be available to staff for department budget entries. No Later Than Friday, December 13, 2019: The Planning Board presents to the Town Manager, and makes public, a recommended capital budget and capital improvement program for the following four years. (Westerly Code Ch. 22-32). The Town Manager may add items to, delete items from or amend the proposed capital improvement budget & capital improvement program prior to its submission to the Board of Finance.

No Later Than Friday, January 17, 2020: Town agencies and departments submit budget requests to the Town Manager, with a copy to the Finance Director.

No Later than Monday, February 3, 2020: Town Assessor submits Grand List to Town Manager.

Monday, February 3, through Friday, February 14, 2020: The Town Manager will meet with Department Heads to review their budget requests.

No Later Than Monday, March 2, 2020: The School Committee submits a detailed proposed budget, including estimate of receipts and expenditures, to the Town Manager. (Town Charter, Article XI, §11-1-7)

No Later Than Monday, March 16, 2020: (February 28, 2020) The Town Manager submits the FY’20/21 proposed budget to the Finance Board and Town Council. (Town Charter, Art. III, §3-1-3)

Between March 5, 2020 and March 26, 2020, the Finance Board will meet with the Superintendent of Schools, the School Committee, the Town Manager and the Municipal Department Heads and will hold two public hearings regarding the School and Municipal budgets. (Town Charter, Article III, §3-1-4(a)(b))

Friday, March 13, 2020 – Monday, March 16, 2020: The Town Council submits a Notice of Proposed Property Tax Rate Change to the Department of Revenue, Division of Municipal Finance. The Town Manager will be seeking state approval of the proposed tax rate during this time period.

Thursday, March 19, 2020 – Monday, March 23, 2020: The Department of Revenue, Division of Municipal Finance will attempt, within three days, to notify the Town if the proposed tax rate is acceptable. It can take up to five days. After the notification from the Department of Revenue, Division of Municipal Finance, the Town Clerk will submit an advertisement called a “Notice of Proposed Property Tax Rate Change” and the “Report to the Taxpayers on Current Proposed Budget” to the newspaper. (RIGL 44-35-6 and 44-35-7)

Friday, March 27, 2020: The two notices, Report to Taxpayers on Current and Proposed Budget and Notice of Proposed Property Tax, required by the Department of Revenue, Division of Municipal Finances are published in the newspaper. Notice to be published at least 10 calendar days prior to the hearing for adoption of budget and may not be placed in that portion of the newspaper where legal notices and classified advertisements appear. (RIGL 44-35-6 and 44-35-7)

No later than Monday, April 6, 2020: (March 30, 2020) The Board of Finance transmits its recommended consolidated tentative Town Budget to the Town Council, providing a budget message of explanation along with the recommended Budget. (Town Charter, Art. III, §3-1-4(c)) Town Council will hold first workshop on the proposed FY20/21 School and Municipal budgets following the Special Meeting.

Wednesday, April 1, 2020 and Wednesday, April 8, 2020: The Town Clerk advertises Public Hearing on Finance Board’s recommended budget.

Wednesday, April 1, 2020: Town Council will hold tentative workshop on the proposed FY20/21 School and Municipal budgets.

Thursday, April 2, 2020: Town Council will hold tentative workshop on the proposed FY20/21 School and Municipal budgets.

Saturday, April 4, 2020, Town Council Chambers: Town Council will hold and all-day workshop on the proposed FY20/21 School and Municipal budgets.

Monday, April 6, 2020: Town Council may hold a final workshop on the proposed FY20/21 School and Municipal budgets. (If needed)

Wednesday, April 8, 2020, 6:00 p.m., Town Council Chambers: First Public Hearing on the budget. (Town Charter, Art. III, §3-1-5(a))

Wednesday, April 15, 2020, 6:00 p.m., Town Council Chambers: Second Public Hearing to adopt the budget. (Town Charter, Art. III, §3-1-5(a))

Wednesday, April 15, 2020: At the conclusion of the public hearing, the Town Council must file its proposed budget, with any changes from the Finance Board’s recommendation, with the Town Clerk. (HRC, Art. III, 3-1-5(a))

Wednesday, April 22, 2020: The Town Clerk publishes the Council’s proposed budget in the newspaper. This notice indicates all items and amounts that have been altered, deleted, or added from the Finance Board’s recommended budget. (Town Charter, Art. III, §3-1-5(b))

Thursday, April 30, 2020: Townspeople have until this date to file a petition contesting any of the proposed budget items. If no petition is filed by this date, the budget is considered adopted. (Town Charter, Art. III, §3-1-5(c))

Tuesday, May 5, 2020: The Board of Canvassers has until this date to validate the signatures on any budget petition. (Town Charter, Art. III, §3-1-5(d))

Thursday, June 4, 2020: If there is a referendum, it must be held within 32 days of the date the Board of Canvassers validates the budget petition. (Town Charter, Art. III, §3-1-5 (d))


    Budget will be considered final upon certification of the results of the referendum (if any) by the Board of Canvassers.


WATER, SEWER AND ANY OTHER ENTERPRISE FUND BUDGETS

No Later Than Monday, April 6, 2020: The Town Manager submits to Finance Board the proposed Water, Sewer, and Any Other Enterprise Fund budgets. (HRC, Art. III, §3-1-10) Thursday, April 9, 2020, 6:00 p.m., Town Manager’s Conference Room: Board of Finance meeting with Town Manager and department heads (as needed) to form tentative Enterprise Fund Budgets.

Monday, May 4, 2020, Town Council Chambers: The Finance Board, after review of the recommended water, sewer and any other enterprise budget, appears before Council to give its budget recommendations on the above funds to the Town Council. (HRC, Art. III, §3-1-10)

Monday, May 18, 2020: Within 15 days of the receipt of the Water, Sewer Transfer Station, and Animal Shelter budgets, the Town Council shall make revisions, if necessary. If Council revises any of the budgets, a Public Hearing will be scheduled and held prior to adoption. (HRC, Art. III, §3-1-11)

Monday, May 25, 2020: The Town Clerk advertises the proposed Water, Sewer and Any Other Enterprise Fund budgets prior to adoption.

Monday, June 8, 2020, Town Council Chambers: Public Hearing on the Water, Sewer, and Any Other Enterprise Fund budgets. (HRC, Art. III, §3-1-11)

Friday, June 12, 2020: The Town Council’s final adopted budget shall be certified by the Town Clerk and filed in the Office of the Town Treasurer (Finance Director) and enough copies made for all offices, departments and agencies.