FY 2019-2020 Budget Calendar

GENERAL GOVERNMENT, SCHOOLS, RESTRICTED AND CAPITAL

No Later Than Monday, October 1, 2018:  Town agencies and officials submit requests for capital improvement projects to the Town Manager for the Planning Board’s consideration.  (Westerly Code Ch 22-28)

No Later Than Thursday, November 1, 2018: The School Committee submits to Town Council (through the Town Clerk) its estimated budget for the next three (3) years. (RIGL 16-2-21.2) 

No Later Than Thursday, November 1, 2018:  The Town Council President submits to the School Committee and estimate of projected revenues for the next three (3) years.  (RIGL 16-2-12.2)

Monday, November 5, 2018:  Planning Board meeting with departments to review capital improvement projects.

No Later Than Tuesday, November 13, 2018:  Subsidy applications due to the Finance Director.

Monday, November 26, 2018:  Joint Pre-Budget Meeting between the School Committee and the Town Council.  At least 60 days, but no more than 90 days, prior to formal submittal of budget to town. (RIGL 16-2-21(a))

Monday, December 3, 2018:  Munis will be available to staff for department budget entries.

No Later Than Friday, December 14, 2018:  The Planning Board presents to the Town Manager, and makes public, a recommended capital budget and capital improvement program for the following four years. (Westerly Code Ch. 22-32).  The Town Manager may add items to, delete items from or amend the proposed capital improvement budget & capital improvement program prior to its submission to the Board of Finance. 

No Later Than Wednesday, December 26, 2018: Town agencies and departments submit budget requests to the Town Manager, with a copy to the Finance Director.  

Monday, January 7, through Friday, January 18, 2019:  The Town Manager will meet with Department Heads to review their budget requests.

No Later than Friday, February 1, 2019: Town Assessor submits Grand List to Town Manager.

No Later Than Monday, February 4, 2019:  The School Committee submits a detailed proposed budget, including estimate of receipts and expenditures, to the Town Manager. (Town Charter, Article XI, §11-1-7)  

No Later Than Monday, February 18, 2019:  The Town Manager submits the FY’19/20 proposed budget to the Finance Board and Town Council. (Town Charter, Art. III, §3-1-3)

Thursday, February 21, 2019 at 6:00 pm, Westerly High School Library: First meeting of Board of Finance with the Superintendent and School Committee regarding the School Budget.  (Town Charter, Art. III, §3-1-4(a))

Tuesday, February 26, 2019 at 6:00 pm, Westerly High School Library: Second meeting of Board of Finance with the Superintendent and School Committee regarding the School Budget.  (Town Charter, Art. III, §3-1-4(a))

Thursday, February 28, 2019 at 6:00 pm, Westerly High School Library: Third meeting of Board of Finance with the Superintendent and School Committee regarding the School Budget.  (Town Charter, Art. III, §3-1-4(a))

Tuesday, March 5, 2019 at 6:00 pm, Town Council Chambers: Presentation Meeting of Board of Finance with the Town Manager regarding the Municipal Budget. [Presentation by Town Manager] (Town Charter, Art. III, §3-1-4(b))

Thursday, March 7, 2019 at 6:00 pm, Town Council Chambers: First Meeting of Board of Finance with the Town Manager and Department Heads regarding the Municipal Budget. [General Gov’t] (Town Charter, Art. III, §3-1-4(b))

Tuesday, March 12, 2019 at 6:00 pm, Town Council Chambers: Second Meeting of Board of Finance with the Town Manager and Department Heads regarding the Municipal Budget. [Public Safety – Public Works – Debt Service] (Town Charter, Art. III, §3-1-4(b))

Thursday, March 14, 2019 at 6:00 pm, Town Council Chambers: Third Meeting of Board of Finance with the Town Manager and Department Heads regarding the Municipal Budget. (Town Charter, Art. III, §3-1-4(b))

Tuesday, March 19, 2019 at 6:00 pm, Town Council Chambers: Fourth Meeting of Board of Finance with the Town Manager and Department Heads regarding the Municipal Budget. 

[Restricted – Capital - Subsidies] (Town Charter, Art. III, §3-1-4(b))

Thursday, March 21, 2018 at 6:00 pm, Town Council Chambers:  Meeting of Board of Finance to finalize Municipal and School Budgets. (Town Charter, Art. III, §3-1-4(a)(b))  School and Municipal Budgets are published on the Town's website.

Friday, March 22, 2019 – Monday, March 24, 2019: The Town Council has to submit a Notice of Proposed Property Tax Rate Change to the Department of Revenue, Division of Municipal Finance.  The Town Manager will be seeking state approval of the proposed tax rate during this time period. 

Tuesday, March 26, 2019 at 6:00 pm, Town Council Chambers: Public Hearing on the tentative School Budget formed by the Board of Finance followed immediately thereafter by Public Hearing on the tentative Municipal Budget formed by the Board of Finance. (Town Charter, Art. III, §3-1-4(b), 3-1-4(a)) 

Thursday, March 28, 2019 – Monday, April 1, 2019: The Department of Revenue, Division of Municipal Finance will attempt, within three days, to notify the Town if the proposed tax rate is acceptable.  It can take up to five days.  After the notification from the Department of Revenue, Division of Municipal Finance, the Town Clerk will submit an advertisement called a “Notice of Proposed Property Tax Rate Change” and the “Report to the Taxpayers on Current Proposed Budget” to the newspaper.  (RIGL 44-35-6 and 44-35-7)

No later than Monday, April 1, 2019: The Board of Finance transmits its recommended consolidated tentative Town Budget to the Town Council, providing a budget message of explanation along with the recommended Budget.  (Town Charter, Art. III, §3-1-4(c)) 

Wednesday, April 3, 2019 and Wednesday, April 10, 2019: The Town Clerk advertises Public Hearing on Finance Board’s recommended budget. 

Wednesday, April 3, 2019, 6:00 p.m., Town Council Chambers:  Town Council Presentation meeting with the Town Manager. [Presentation by Town Manager]

Friday, April 5, 2019: The two notices, Report to Taxpayers on Current and Proposed Budget and Notice of Proposed Property Tax, required by the Department of Revenue, Division of Municipal Finances are published in the newspaper.  Notice to be published at least 10 calendar days prior to the hearing for adoption of budget and may not be placed in that portion of the newspaper where legal notices and classified advertisements appear.  (RIGL 44-35-6 and 44-35-7)

Saturday, April 6, 2019, 9:00 a.m., Town Council Chambers:  Town Council working meeting with Town Manager.

Saturday, April 13, 2019, 9:00 a.m., Westerly Library Terrace Room:  Town Council working meeting with Town Manager.

Wednesday, April 17, 2019, 6:00 p.m., Town Council Chambers:  First Public Hearing on the budget.  (Town Charter, Art. III, §3-1-5(a))  

Monday, April 23, 2019, 8:00 p.m., Town Manager’s Conference Room:  Town Council working meeting with Town Manager (if needed), following Regular Meeting of Town Council.

Wednesday, April 24, 2019, 6:00 p.m., Council Chambers:  Second Public Hearing to adopt the budget.  (Town Charter, Art. III, §3-1-5(a))

Wednesday, April 24, 2019:  At the conclusion of the public hearing, the Town Council must file its proposed budget, with any changes from the Finance Board’s recommendation, with the Town Clerk. (HRC, Art. III, 3-1-5(a)) 

Wednesday, May 1, 2019:  The Town Clerk publishes the Council’s proposed budget in the newspaper.  This notice indicates all items and amounts that have been altered, deleted, or added from the Finance Board’s recommended budget.  (Town Charter, Art. III, §3-1-5(b))   

Thursday, May 9, 2019:  Townspeople have until this date to file a petition contesting any of the proposed budget items.  If no petition is filed by this date, the budget is considered adopted.  (Town Charter, Art. III, §3-1-5(c)) 

Tuesday, May 14, 2019:  The Board of Canvassers has until this date to validate the signatures on any budget petition.  (Town Charter, Art. III, §3-1-5(d)) 

Thursday, June 13, 2019:  If there is a referendum, it must be held within 32 days of the date the Board of Canvassers validates the budget petition.  (Town Charter, Art. III, §3-1-5 (d)) 

    Budget will be considered final upon certification of the results of the referendum (if any) by the Board of Canvassers.


WATER, SEWER AND ANY OTHER ENTERPRISE FUND BUDGETS

No Later Than Monday, April 1, 2019:  The Town Manager submits to Finance Board the proposed Water, Sewer, Transfer Station and Animal Shelter budgets.  (HRC, Art. III, §3-1-10) 

Thursday, April 11, 2019, 6:00 p.m., Town Manager’s Conference Room: Board of Finance meeting with Town Manager and department heads (as needed) to form tentative Enterprise Fund Budgets.

Monday, May 6, 2019, 7:00 p.m., Town Council Chambers:  The Finance Board, after review of the recommended water, sewer and any other enterprise budget, appears before Council to give its budget recommendations on the above funds to the Town Council.  (HRC, Art. III, §3-1-10)  

Monday, May 20, 2019: Within 15 days of the receipt of the Water, Sewer Transfer Station, and Animal Shelter budgets, the Town Council shall make revisions, if necessary.  If Council revises any of the budgets, a Public Hearing will be scheduled and held prior to adoption.  (HRC, Art. III, §3-1-11)

Monday, May 27, 2019:  The Town Clerk advertises the proposed Water, Sewer and Any Other Enterprise Fund budgets prior to adoption. 

Monday, June 10, 2019, 7:00 p.m., Town Council Chambers: Public Hearing on the Water, Sewer, Transfer Station and Animal Shelter budgets.  (HRC, Art. III, §3-1-11)  

Friday, June 14, 2019: The Town Council’s final adopted budget shall be certified by the Town Clerk and filed in the Office of the Town Treasurer (Finance Director) and sufficient copies made for all offices, departments and agencies.